About us
We are a small and rapidly growing cleaning company!
Location: Remote
Employment Type: Part-Time
Reports to: Owner/CEO
Job Overview:
We are seeking a detail-oriented and proactive office Assistant to join our growing cleaning company. The ideal candidate will provide administrative support to the Owner/CEO, manage business operations, and assist with personal tasks, including appointment setting, scheduling, and making phone calls. This role requires excellent organizational and communication skills, a high level of professionalism, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
- Administrative Support:
- Manage, organize and respond to emails, messages, and other forms of communication.
- Prepare reports, presentations, and other documents as needed.
- Business Operations:
- Assist in managing daily operations of the cleaning company, including scheduling cleaning appointments, coordinating with cleaning staff, and ensuring client satisfaction.
- Maintain client databases, update records, and ensure accurate documentation.
- Assist with the onboarding process of new clients and cleaning staff.
- Provide customer service support by handling inquiries, complaints, and feedback.
- Communication:
- Act as the primary point of contact for the Owner/CEO, relaying messages and ensuring timely responses.
- Coordinate with internal and external stakeholders, including clients, staff, vendors, and service providers.
- Task Management:
- Prioritize tasks and manage time effectively to ensure deadlines are met.
- Identify and suggest improvements to streamline processes and increase efficiency.
Qualifications:
- Proven experience as a Virtual Assistant or in a similar administrative role.
- Excellent communication skills, both written and verbal.
- Strong organizational and time-management skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency in using scheduling software, MS Office, Google Workspace, and other productivity tools.
- Discretion and confidentiality in handling sensitive information.
- Problem-solving abilities and a proactive approach to work.
- High level of professionalism and attention to detail.
Preferred Qualifications:
- Experience in the cleaning industry or a related field.
- Familiarity with CRM systems and project management tools.
- Basic accounting or bookkeeping skills.
Working Hours:
- Flexible hours with the ability to accommodate the Owner/CEO’s schedule.
- Availability to respond to urgent requests as needed.
Compensation:
- Competitive salary based on experience and qualifications.
- Regular bonuses
- Opportunities for professional development and growth.
To Apply: Interested candidates should submit their resume, cover letter, and references to heather@ahacleaning.com Please include "Office Assistant Application" in the subject line.
Job Type: Part-time
Pay: $200.00 - $250.00 per week
Expected hours: No more than 20 per week
Benefits:
- Flexible schedule
- Professional development assistance
- Referral program
Schedule:
- 8 hour shift
- Choose your own hours
- Monday to Friday
- No nights
- No weekends
Work Location: Remote
